Scanning with ScanConnect. Integrated scan module
The integrated ScanConnect is the connection between your scanner or mobile device such as cell phone or tablet and PaperOffice. This powerful scan module has all the tools to process your scanned documents, save them securely and optimize them.
In order to scan paper documents to PaperOffice, click in your PaperOffice interface on the "Add" button, which is marked as a plus symbol.
Scanning your documents can be done in different ways:
1. The standard way. The extensive scan module "ScanConnect" supports TWAIN compatible scanners. This enables a direct scan into the application.
First select a TWAIN scanner from the list in the first area and then select the scan recording supported by the scanner.
Then determine whether you want to scan the paper document using the scanner's own user interface or using the PaperOffice automatic programs. For perfect text recognition results of documents, we recommend scanning them with at least 300 dpi.
In addition, you can activate the unique PaperOffice QR code for your scanning process.
PaperOffice generates a unique document ID, a so-called POD number, for each newly added document or email, this number is also converted into a QR code and displayed in the properties of the respective document.
You can optionally print out this QR code and attach it to the document.
If the document has not yet been saved in PaperOffice and you want to add the QR code to it, check the box next to "Search for QR-code" and then click on "Next".
Separate into individual pages
If your batch only consists of individual documents (or you would like to create and save a single document in PaperOffice for each page), you can activate the option "Separate PDF into individual pages" before scanning - in the next step, PaperOffice creates a document for each individual page.
In addition and fully automatically, PaperOffice optimizes your document: margins, holes and spots are removed.
Print PaperOffice QR-code
If you have a label printer and only need individual QR codes, select this label printer in the first area.
But you can also use self-adhesive sheets of labels and print out 24 QR codes with one click, which you can use for your next scans.
The use of QR codes is optional, but opens up excellent possibilities for you, e.g. the automatic versioning of already archived and changed paper documents that contain the same QR code.
Or, for example, simply enter the POD number in the search field to immediately display the paper document in PaperOffice.
Instead of typing the POD number, you can simply hold the document in your webcam.
How you can quickly search for your documents using the PaperOffice POD number or the existing QR code is already explained in a separate topic.
Now print out the individual label or several labels and place a QR code in the document header or footer area, as shown in the drawing on the right.
Place the document in your scanner and click “Start Scan” in the PaperOffice scanner interface.
Separate document pages into separator pages
Thanks to PaperOffice ScanConnect you can easily optimize the scanning process and organize your documents easily.
You have the option of separating the scanned documents with PaperOffice QR codes or by placing a PaperOffice separator page in front of each document to be separated.
Just add a PaperOffice separator page to your scanned documents the next time. You can print out the separator page by clicking the "Print separator page" button.
ScanConnect recognizes this automatically and saves your documents separately after you have activated the option “Separate according to separator pages” in the last step of the scan process.
You can either separate your documents according to PaperOffice separator pages or according to PaperOffice QR codes.
To sort your documents according to QR codes, click in the last step on "Sort according to QR code". In this way, the original batch is separated into individual documents.
If there are white pages in your document stack which you do not want to archive, you can easily do this by clicking on "Remove blank pages".
If you have split documents, you can rearrange them according to your needs by dragging and dropping individual document pages or even mix them together.
In addition, you can optionally edit your scanned documents by rotating or removing them. To do this, click on the document page and select the function. The removal can be undone at any time by clicking on the corresponding button.
To open the individual pages in full screen, double-click the relevant page with the left mouse button.
To finish the scanning process click on the button "Save and finish" to save the documents in PaperOffice.
2. The second scan method is useful for all scanners that do not support a WIA / TWAIN interface. PaperOffice offers the Scan2Folder solution.
Create a local import folder e.g. under "My Documents" and name this at your own discretion.
Then start the software of your scanner and select Scan to Folder or Save as PDF, then select the import folder created previously and the file type "PDF".
After your scanner stores the scanned file in the defined folder, it will be forwarded to PaperOffice PIA after you have clicked on "Start scanning".
3. The same applies to saving the documents from your cloud provider. PaperOffice reads the files from the import folder stored in the cloud directory and, like Scan2Folder, forwards the document to PaperOffice PIA.